Compared to policy and procedure management systems, SharePoint is very weak in the areas of policy distribution, employee compliance, attestation, reporting and audit tracking. A recent example of a large fine in the UK was when the FSA fined Willis Limited 7 million pounds for non-compliance of the Bribery Act. The benefits are numerous: giving policy administrators the ability to quickly distribute policies to employees, collaborate on policy updates and publish content to the community. Join us as we demonstrate how you can easily store policies and procedures anywhere in your SharePoint farm and leverage tools within SharePoint to find them. Find and compare top Policy Management software on Capterra, with our free and interactive tool. TotalCompliance gives companies the ability to distribute policies and track their dissemination to employees. I have created over 400 procedures as individual list items. In this post I wanted to go over some of the main reasons why organizations need Policy Management Software in SharePoint and why using SharePoint and DocRead to manage your policy compliance is the obvious choice. To view all of the features for a policy management system, please look (and contribute) at "Policy Management Software - Features" on List.ly, or find out how DocRead for Sharepoint can help with ensuring policies are distributed. more than anything else. They must also specify the number of days a user has to read the policy. Our customers have told us we have it spot-on. Retention, to ensure that work-in-progress content is not kept for an unnecessarily long ti… It can also create and disseminate fill-in forms, checklists, surveys, request forms, safety analyses, employee reviews and more. This is something we are really proud of! It allows the users to find the previous version of a document without latest changes or compare changes with the most current copy. Beyond Intranet’s Knowledge Management add-in helps to capture and share the key information within your company that enables effective decision making and accelerating company growth. I have 25 users that are all employees under the same Office 365 subscription. Filter by popular features, pricing options, number of users, and read reviews from real users and find a tool that fits your needs. Emails are sent and web parts can be placed on any web page to ensure that there are no excuses! Where SharePoint Falls Short Compared to policy and procedure management systems, SharePoint is very weak in the areas of policy distribution, employee compliance, attestation, reporting and audit tracking. For policy management in particular, SharePoint has many advantages over the traditional file-system, some are listed here: These are just some of the fantastic features that SharePoint gives you and are some of the major reasons why nearly all organizations have moved to SharePoint as a document management system. © 2021 ComplianceBridge Corporation. It just so happens that the majority of our customers use it to distribute policies as they are usually the ones that need tracking and acknowledging. Managing the life-cycle of a policy is a big challenge. Schedule time to get feedback from the team about the new project management approach and using the Free SharePoint Template, for example, during the weekly team meeting. SharePoint 2013 Information Management Policy with Workflow If you’ve ever wanted to set an Information Management Policy for a SharePoint 2013 document library and weren’t sure how to go about doing this, well this post if for Policy and Procedure Creation Create, review and approve policies and procedures in a single system that uses rules based workflows to connect the right employees at the right time, all within your Office 365 SharePoint Online TotalCompliance can also do more than just manage policies. It Microsoft's fastest selling server product ever! Is anyone using a SharePoint Wiki, HTML, or some other format to document business processes? It's something we take for granted, but it's also something that offers such power and a high degree of automation. Content can also be published for the public via a public portal that integrates with the company website. To learn how TotalCompliance is the best platform for the job, schedule a demo today! TotalCompliance offers all of the necessary features for policy and procedure creation, distribution and attestation. For as long as companies have existed, they have been regulated by governments, councils, watchdogs, regulatory bodies, shareholders and acts of law to name but a few. Select a retention period option to specify when documents or items are set to expire. SharePoint lacks a rich templating system to create documents and policies, because it is primarily a document sharing and collaboration platform. Legal/financial exposure from regulation violations can be mitigated if there is a strong Policy and Procedure Management backbone in place. As part of an on-going series of posts illustrating how SharePoint can help manage the life-cycle of a policy, this post introduces at a high-level the features SharePoint has on offer.To view a list of the required features for a policy management system, please look (and contribute) at "Policy Management Software - Features" and "Benefits of using SharePoint to manage policies and procedures"on List.ly. If you want to find out more about DocRead - why not take the tour ? We're experts that can help you set up SharePoint document management, optimize it & leverage it for your business. Using SharePoint Online Document Libraries as a Document Management System July 4, 2018 by Daler Sayfiddinov 20 Comments In the modern workplace we use multiple systems to accomplish business needs. They always have done and they always will. 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